Why Purchase Order to Receiving

The reason we convert a Purchase Order to a Receiving after we have placed our order with our vendor is two fold.

First we have tools in the system from 'Requested Inventory' to 'Order by Quantity' that will show Purchase Orders that are still open allowing the user to add model numbers to a Purchase Order quickly. To keep from adding to a Vendors Purchase Order three days after it has been ordered, we simply just change the type of the Purchase Order. The Purchase Order is converted to a Receiving. A Purchase Order and a Receiving in the WhirlWind system is identically the same you can add, edit or cancel model numbers from a Receiving just as you would a Purchase Order.

Second we need some kind of trigger to be pulled after you have entered the cost and backorder dates on your Purchase Order to initiate I-Mails to all the salespeople that have back orders on the Purchase Order. By Converting the Purchase Order to a Receiving is the time the computer sends all the I-Mails to those who need information.